how to inventory your artworkhow to inventory your artwork

Privacy Notice, How to Take an Inventory of Your Art Studio. The gallery holds a right of disposal over the commission works but did not purchase them beforehand. Costs state expenditures for the piece in question: e.g. Take Photos. Yes you can import your spreadsheet in GalleryTool. No credit card required. Many small businesses . Location is particularly important information to add if you want to avoid losing artworks. For a numbered series, artists should be careful when entering information, such as the prints a working artist keeps for their personal use, known as artists proofs, in order to denote that such works are not for sale in the system so as not mistakenly to promise a client these works. Weve broken it down into ten simple steps to make it even easier. Is there anyone who has experience in both? This tells me that it was the 41st painting of the year, created in October of 2008. She begins again with number 1 and the letter A every January. Chief among these is an artwork title, a number to distinguish the artwork from others in a series/body of work (inventory number), size, medium, year created value, and image and exhibition history. Its part of a bigger web comprised of many people and places. A lot of questions may arise when dealing with professional art management, especially if you aren't familiar with this topic. Those who are used to doing this for exhibitions, websites or blogs will know how to get a good image. Especially for multiple non-exclusive contracts. How to Easily Inventory Your Artwork | by Kimberly Flynn - Medium Do encourage the artist to do as much as they can for themselves. Exhibition history is definitely a key factor in identifying a unique artworks significance related to an artists overall practice. How to Inventory Your Art Collection - Fine Art Connoisseur This is accomplished by running a customized report for him or her, or by granting access to relevant parts of the system to trusted attorneys, insurers, advisers, assistants, and dealers. We have compiled a glossary on the subject of inventory management to briefly and clearly explain the main expressions concerning art work documentation. This article will explain the best forms of profiting by selling art online. . Disadvantage: only suitable for photos. Having everything at your fingertips allows you to spend more time doing what you love. With Artwork Archive you can always export files to XLS or CSV spreadsheets. is one database that does not offer this specific field, while other systems with more customizable software such as. Social media seems to be spontaneous. Share your artworks with your audience on multiple digital marketing channels to build your brand and generate more sales. For any of these objectives, find an easy-to-use inventory system. From gaining respect from people who matter and saving valuable time to informing your business strategy and possibly increasing the value of you art(! The information you want to keep nearby and easily accessible is: Image of artwork; Title; Medium; Size with/without framing; Year . Let us know in the comments! (Note: from the File menu, select either Make a Copy or Download to create a copy for your own use. Type in this link. It leaves the studio and goes off to galleries, shows, and shops. How to Inventory Your Artwork | Artwork Archive This is also good practice when you need to provide galleries, art consultants, or collectors your available work in a timely manner. Maybe youre asking yourself which information needs to be recorded, what an inventory software like ARTBUTLER PRO must be capable of, and why theres a difference between storage and art work location. Are you thinking about professionally managing and documenting your art works, collection, or inheritance? Plus, you'll gain sales insight to assist you with your business plans. We've broken it downhearted into ten simple steps toward make it uniform light. You simply select what pieces to make public and voil. The location specifies the place your work is kept at right now, such as storage space, gallery, art fair, or museum. A business asset is a piece of property or equipment purchased exclusively or primarily for business use. Let us know in the comments! On Artwork Archive you can assign pieces to different locations, competitions, and contacts so you always know where your artwork is. Led by Justin Anthony and John Feustel, this outfit launched one of the first cloud-based art inventory systems and now serves clients in 130 countries. Artist Cedar Lee organizes her art by two digits for the number of the painting she painted that year, then a letter for the month (January is A, February is B, etc. Plus I have my entire inventory with me at all times, which is incredibly useful and it is all very affordable. rear view, installation view Art Basel 14, 2017). Knowing where specific artworks are at any given time provides an organized and secure working environment for any atelier. Then you can take a trip bottom memory lane plus archive your past work. By following these simple steps, you can ensure that your art business will benefit a lot from a well-managed, organized artwork inventory. Free-$49/month (Free option is inventory-only, no extra features). Being present on social media platforms has become indispensable to attract more visitors to your events and sell your artworks online. Whenever your artworks are exhibited, keep track of their exhibition history in your artwork database. Inventorying your artwork helps till organization, fortifying, and streamline your art business. This would work well for an artist who creates in a variety of mediums. Read more. Here is a suggestion for an inventory format: The first number should be the last two digits of the year the work is completed. Add your contacts in so you can see who your best buyers are. 6 Simple Steps to Knock Out Your Art Inventory Project A unique inventory number is particularly relevant when artists work in series and dont use titles. Now this isnt guaranteed, but its still pretty exciting. You can also add file attachments to your artworks which can come in handy when storing certificates or other documents. Take the time to capture high-quality images of your artwork. Our paid subscribers who have marked four or more pieces public are featured on Discovery, where buyers can contact them directly to purchase work. Sharing your art is a breeze. This means that receipt of the sale of the work and other important documents will not be included in the artwork record. The interface is pretty clean. Thanks for sharing. How to Inventory Your Artwork | Artwork Archive | Keep Track Of Your Inventory Software / Webware Below is a list of different ways of keeping an inventory of artwork. You can make up a spreadsheet for this, but I don't keep a computer in my studio. The argument here is that an art inventory management software without an easy-to-export functionality is like a boat without any lifeboats its dangerous! The process for cataloguing artwork is the same as that which should be adopted by the artist (see. How to manage your artwork inventory | GalleryTool There is no one way to inventory your art, but there are plenty of great ideas out there if you dont know where to start. Maybe youre asking yourself which information needs to be recorded, what an inventory software like. Share it with buyers and start selling more art! Once you start managing your art professionally, you should be able to record your works location and storage separately. The curated (chronological) folder with all favorited photos will probably also be the one you show gallerists or collectors on your phone or tablet. 5 Challenges Facing the Creative Entrepreneur. To offer viewers a good impression of materiality and dimensions, youll need to provide the right setting for your art works. I have two different ones that I use for tracking my artworks. Audra Lambert is a curator, arts marketing consultant, and editor. Include notes on each piece, such as the story of its creation, your process, inspirations, materials used, and even if it was a gift or a commission. ), and two digits for the year. Here an example: This sheet was created with Excel. When a work is sold, both parties will profit. We buy art, we enjoy it, the years roll by, and suddenly we have a home full of treasures not inventoried properly. The higher the value of an art work, the higher the costs involved. Inventorying the artistic helps until organize, strengthened, and streaming your art business. You can enter a new artwork and see thumbnails of all works currently inventoried across different devices due to the cloud-based softwares easy accessibility. So, where to get started with an art inventory management system? Select "Duplicate base". The one thing most artists don't find themselves listing at the top of their resume is "great organizational skills.". As one should expect of any data-set software, reports can be sorted and run in various formats: lists, illustrated lookbooks, pie charts, and graphs digitally, on paper, and for downloading to your hard drive. I need an app for him to photo our collection, enter the details, and dump it into a database hosted on my OneDrive. > Visit EricRhoads.com to learn about more opportunities for artists and art collectors, including retreats, international art trips, art conventions, and more. For example, in an artworks inventory record, the works current location and presumably its previous locations (working artists studio, on loan to museum show), should be immediately visible. Germany, Phone: +49 (0)9473 950520 Zum Fischerberg 18 Finding the value in your work is rewarding. Managing artwork categories. Get the latest art news & tips delivered once a week, straight to your inbox. Once you have the framework of your first studio artwork in place, you'll be able to easily track all . I need a level of detail that left all the others wanting. The Joan Mitchell Foundation features, in their. Youll also know where all your art resides once it has been purchased whether its your hometown or an international location. Whether your priority is cutting down on stress and saving time, or cementing important relationships and promoting your artwork-or a combination, you go-getter, you-archiving your art will help you reach your goal. Plus, it isn't the beast you think it is. No good for high resolution though. They have an artist liaison but you can reach out via their main site at http://lobus.io/, I have been grappling with the idea of cataloging my work using a software database and so Ive found Artwork Archive, now trying it out. And always be prepared to provide extra clarification where needed. Cookies help us deliver our services. This falls into two categories. After knowing an artworks location, the value of a work is the second most important criterion recorded in an art inventory management system. The artist can assist by suggesting who might be the best person to do this. Dont let stress and fear paralyze you! And when you're done, your business will run like clockwork, helping you sell more art and leaving you more time to create. Then you can take a trip down memory lane and archive your past work. Taking photographs of your artwork is not only a good visual reminder, but these photos can also be shared with your collectors or followers on social media. First and foremost, locating an artwork quickly and efficiently is the main objective of an effective art inventory management system. Fine Art Auctions, Shows, Fairs, and Sales, America Creative: Portraits by Everett Raymond Kinstler, Results from The Russell 2019 Live Auction, Jane Seymour Receives Lifetime Achievement Award from PleinAir Magazine. Vibrant prints Set your own profit . As I used this method, I made a few modifications to better fit my needs and to make using it a bit more efficient. The price of an art work depends on the number of pieces within an edition: it makes a difference whether the edition comprises 3 or 300 pieces. Sell Your Art Prints Online | Printful This greatly affects future business relationships. *All prices are net prices and may be subject to German sales tax (currently 19%). July 21 - 23 - Inventory Database We can support you with software solutions which are precisely tailored to your needs in the international art market. I have catalogued using many different databases over the years. In GalleryTool, you can also assign artworks to your collectors. Most artists, galleries or museums dont need this kind of data on the go best kept on your PC. The paid upgrade is quite a bit spendier than other options out there. Update frequently and keep copies in aSafe Offsite Location, Accounting systems that have basic inventory systems, 535 Stone Cutters Way, Ste 202 You can upgrade to 1TB for 99/year. This way your list will stay in order. Sales records, reporting, and invoice generation software. When you inventory your piece of art, you need to record some details, such as the artist, its title, medium, dimensions, and price. These firms are experienced in integrating the inventory system to websites and auction consolidator databases (such as 1stdibs) and, for commercial art galleries, to the tracking of which artworks are sold. As a purpose-driven business, we have an ongoing mission to help artists succeed and elevate everyones life with art. One art inventory system, Tessera, provides users with options to set values but does not allow users to upload files into the artwork records. to reduce tax payable). The basic folder should be a complete database of all your artworks in chronological order in high resolution and best quality. Particularly as works in a series can sometimes be similar in appearance, it may actually be easier to upload a low-res image for printing on the back-end of an art inventory database and, possibly, to include another more high-res image for the working artists internal reference as a safeguard. Its possible to own and manage multiple inventories (e.g. Its Free! A 250 express option provides professional assistance with set up of database and website. You know you need to get organized, of course. That way you can access them anytime, anywhere as well as connect them to specific pieces within your inventory. Why not? By incorporating files outlining pricing specifics, artwork loan agreements and shipping details (as examples), an artwork record serves as a robust and thorough tribute to a working artists site. On next screen, turn off "duplicate records". However now there are quite sophisticated inventory tracking systems available. 10 Tips to Manage Your Art Inventory. Then click on "Duplicate base" on bottom right corner of screen. This will enable you to give more personalized offers based on previous purchases. Required fields are marked *, Take up Residence in an Artist Community . This will also prove useful over the course of an artworks lifespan to accurately document its place in the greater pantheon of art history. By using our services, you agree to our use of cookies. Not interested in monthly fees type of subscription, rather buy outright. Location is particularly important information to add if you want to avoid losing artworks. How to create an inventory of artwork - Art Business Info. for Artists This information needs updating especially after settlements related to art fairs, exhibitions, and sales. So, set up that art inventory software (it makes this all so much easier) and start enjoying the perks! This means that receipt of the sale of the work and other important documents will not be included in the artwork record. Once youve inventoried all your artwork, you can quickly pull up information for buyers. I use Artwork Archive currently and like it. How to Inventory Your Artwork - The Woven Tale Press I have also researched databases for artists and tried out a few. The . Along with recommendations on the best available art inventory software tools, Artrepreneur reviews the basics of developing a successful inventory management system. Make sure that your artworks are wrapped properly with the right packaging material. So that you receive disaster alerts pertinent only to your region. ject matter. You can also add more detail such as a letter to signify the type or medium of the work like OP for oil painting, S for sculpture, EP for edition print, and so one. This allows these events to be more fun, and less chaotic. By regularly updating an art inventory database, a working artist can run simple figures on artwork price differences year by year, recall which exhibitions featured which artworks, and link art inventory to populate websites automatically. We dug into a few of the top inventory management websites to give you the details. After photos are taken and pieces are numbered, starting with the pieces that are most fresh in your mind and document every detail. The hardest part of a studio inventory is getting started. Learn more from Cedar Lee atArt by Cedar. Its useful to have a numbering system in place so you can track your work chronologically and know the basic information just from the label. The founder worked in a gallery, very near to the artist. can be modified to include this information. CLICK BELOW FOR BEST STUDIO INVENTORY STEPS. Mobile app to track works-in-progress with phone pictures, Detailed inventory to build a full history for each piece, Reporting features including consignment reporting, Inventory management with printable tear sheets. It looks like the only option to export LS or CSV files is if you subscribe to their top tier level. Are you thinking about professionally managing and documenting your art works, collection, or inheritance? The most important field in any artworks profile is its title. SpiderOak offers better privacy protection than Dropbox. Better yet, artists handle the transactions and keep all the money! Art Galleria - Art Inventory Software. For Galleries, Artists and Then you can share it with buyers and collectors and sell more artwork. Get the latest art news & tips delivered once a week, straight to your inbox. How to sign a painting, drawing or fine art print, How to write a press release for an artist, Image & Video sizes for Social Media Sites, Trading Law & Regulations for Artists (UK), Juried Art Exhibition Checklist for Artists, Framing for open exhibitions and art competitions, BASICS: Copyright Infringement and Fair Use, What to do about copyright infringement - for artists, UK Insurance Policies for art and artists, USA & Canada: Insurance Policies for Art and Artists. This means that an artist will give you their works for you to exhibit and sell. But this is a subscription product which has a monthly cost and over a period of possibly twenty+ years of my life, I will be paying for this cost of $12 month. or is there a way to download the information? We are a Certified B Corporation to support a global economy that benefits all. Inventorying your artwork helps to organize, strengthen, and streamline your art business. The inventory number PH-1234 could stand for the 1234th photography in your collection; PICA/M 2 could stand for the second painting by Picasso. In addition to that you can create one spreadsheet per artwork with all its information including exhibition history, caption and tags. First and foremost, locating an artwork quickly and efficiently is the main objective of an effective art inventory management system. For example, artist Cedar Lee organizes her art using two digits for the number of the painting she painted that year, then a letter for the month (January is A, February is B, etc. Contacts database to keep track of past and present clients and leads. Lobus offers a free (no trial) cloud-based artist inventory management tool but its by invitation only for full-time working artists. Printed reports are only as useful as the art inventory database producing them, so generate reports wisely! How do you inventory your art collection? See also a comparison of more file hosting services on wikipedia. Artwork Archive Help